Columbia Association offers the following Before and After School Care Programs:

  • A.M. Program
  • P.M. Program
  • School’s Closed Programs.

Before and After School Care registration for families with currently enrolled students

Information on how to register for the new school year was emailed to you in March. If you have not received the information, please contact us at SAS@ColumbiaAssociation.org

Before and After School Care registration for new families

Please note: All original dates of registration have been changed and, until further notice, paperwork will have to be submitted by mail only. Please check back here before the start of registration for any updates to the registration timeline.

Beginning Tuesday, June 9 at 8am, you can sign up for a Space Reservation Request via CA’s online system. For instructions that will guide you through the process, click here (PDF).

You will then receive an emailed survey that must be completed to finalize your Space Reservation Request. This survey will help us ensure that we are holding a spot in the right program and can help us, clear people, off the waitlist. 

Once you have completed the survey, space will be held for you until we receive your completed paperwork, which must be submitted via US Mail (as our office is closed until further notice due to coronavirus), along with a $50/per child registration fee to Columbia Association, Attention: School Age Services, 6310 Hillside Court, Columbia, MD  21046. It must be received within two weeks of completion of your registration date or the space will be released.

Due to the paperwork required by the Maryland State Department of Education, our ability to register online is limited. Space in our programs is extremely limited in some schools.

For current CA members: You are already in the system and will access the appointment scheduler using that membership.

If you do not already have online credentials, or if your child is not on your membership, please contact us by Thursday, May 28 at SAS@ColumbiaAssociation.org and we will set you up with credentials — and if needed, we will add your child to your account. 

If you have been a member in the past, have visited a CA facility for a class, had a birthday party for your child at a CA facility, had a child in before and after school care with us in a previous (not current) school year or attended a CA summer camp program, you should already be in the system. Please contact us by noon on Thursday, May 28 at SAS@ColumbiaAssociation.org and we can check to see if you are in the system.

For those of you who DO NOT meet any of the criteria above, who are new to the Before and After School Care Program: You will need to set up a guest account.

Click here for instructions on how to create a guest account. You can do this at any time, but it should be completed by Thursday, May 28.

Each location will have enough appointment slots for the number of open mornings and aftercare spaces. Once these slots are filled, we will have a waitlist available. If you are on the waitlist you may mail in the required registration paperwork at any time. Unfortunately, we do not know how many spaces will open up if you are waitlisted.

Serving the all-day Pre-K 4-year old programs at the following schools onlyChildren must be potty-trained to participate in these programs.

  • Bryant Woods
  • Cradlerock
  • Phelps Luck
  • Running Brook
  • Stevens Forest
  • Talbott Springs
Before and After School Care Forms

Tuition is paid one month in advance. The payment made by August 5th is for service in the month of September; the payment made in September is for service in the month of October. Final payment for the year is May, for service in the month of June.

There is no payment due in June.

2020-2021 Payment Options Form will be available at a later date

Payment Options

The following options can be used to make a payment for Before and After School Care:

  • Option 1: an annual payment plan with one payment due July 30, 2020, which gives a 10% discount.
  • Option 2: a biannual two payment plan with payments due July 30, 2020, and January 5, 2020, which gives a 5% discount.
  • Option 3: an automatic debit from a credit card.
  • Option 4: an automatic debit from a checking account.
  • Option 5: a monthly bill which will be emailed to you.

Secure Online Payment Options Form will be available at a later date

For the annual and biannual options: The payment will be processed when it is received, it will not be held until July 30, 2020. If you would like to pay by check, a paper form is available upon request.

Payments by credit card and changes to automated monthly payments can only be made through the Secure Online Payment Options Form.

For Option 5, payments can be made in one of the following ways:

  • Directly into your School Age Services billing account at the link below. Please note that this is a separate account and login page from the CA member system.

SAS Billing Login Page

  • By mail or in person:

Columbia Association SAS

6310 Hillside Court, Suite 100

Columbia, Maryland 21046

Payments should be mailed with enough time to allow for mail delays, payment must be received by the fifth day of the month.

Before and After School Care are offered at the following locations:

Elementary Schools

  • Atholton
  • Bryant Woods
  • Centennial
  • Clarksville
  • Clemens Crossing
  • Cradlerock
  • Guilford
  • Hammond
  • Jeffers Hill
  • Longfellow
  • Northfield
  • Phelps Luck
  • Running Brook
  • Stevens Forest
  • Swansfield
  • Talbott Springs
  • Thunder Hill
  • Waterloo
  • Worthington

Middle Schools

  • Dunloggin Middle School
  • Hammond Middle School
  • Lake Elkhorn Middle School
  • AM Program: For elementary school students only. From 7am until the school day begins. Students attend the Before School Care program at their school.
  • PM Program: For elementary and middle school students. From after school until 6pm. Elementary school students attend the After School Care program at their school. Middle school students attend after school care programs at Lake Elkhorn, Dunloggin, or Hammond.

When schools are scheduled for early closing, a program is provided for children enrolled in the after-school program at the child’s regular program site from the time school ends until the normal closing time of 6pm. There is no extra charge for these extra hours of care. When school is closed early due to an emergency, inclement weather or mechanical failure, our programs will not operate. No credits or adjustments for unused time will be given.

Printable Important Dates to Remember List

EARLY CLOSING DATES:

FridayNovember 1, 2019
Monday and TuesdayNovember 25 and 26, 2019
ThursdayFebruary 13, 2020
FridayApril 3, 2020
FridayMay 15, 2020
Thursday and FridayJune 11 and 12, 2020*
MondayJune 15, 2020*

Please note: For Friday, February 14 aftercare will be closed for mandatory staff training.

*Date subject to change based on snow day make-up.

When Howard County public schools are closed due to inclement weather, Before and After School programs are canceled. When school closes early due to an emergency, inclement weather or mechanical failure, the after school program is canceled. When school opening is delayed, the morning program will be delayed by the same amount of time. For notifications related to Before and After School programs, please visit the Howard County Public School System website

Please read the guidelines for outdoor play in the before and after school child care programs:

According to our licensing regulations, we are required to “include outdoor play in the morning and afternoon except that outdoor need not be included when the weather is inclement” (COMAR 13A.16.09)

Outdoor play is temperature and water-dependent – there will be no outdoor play if there is rain or sleet; there can be limited play during a light snowfall, provided temperature conditions permit.

Parents, on cold weather days, PLEASE see that your child has a hat and gloves every day, as our licensing requirements state that we will take children outside as stated below.

  1. COMFORTABLE FOR OUTDOOR PLAY –   temperatures from 80 down to 32 (actual or wind chill) – children may have unlimited play, with proper clothing.
  2. CAUTION – SHORTER (10 – 15 MINUTES) OF OUTDOOR PLAY – Temperatures 13-32 (actual or wind-chill) – children can go outside for 10-15 minutes with proper clothing (coat, hat or hood, gloves).
  3. CAUTION- SHORTER (20-30 MINUTES) OF OUTDOOR PLAY- temperatures from 81 to 99.
  4. NO OUTDOOR PLAY – temperatures below 13 (actual or wind-chill) or 100 and above– children will not be taken outside.
  • Tax information:The tax identification number is 52-0823992. The Columbia Association’s School Age Services Department does not provide a statement for taxes. A copy of your monthly bill should be kept for this purpose.
    Registration-
     In order to register a child for the morning and/or afternoon program, a registration form, and a Columbia Association health inventory form completed by a physician, must be submitted along with the required fees. Registrations are accepted at the CA Headquarters, 6310 Hillside Court in Columbia, from 9am to 4pm, Monday through Friday. Forms can also be mailed to Columbia Association, SAS, 6310 Hillside Court, Columbia, MD 21046.
  • Income Qualified Application: Reduced rate is available for Howard County residents only for School Age Services, as the programs are held in the public schools, whose household income is within the Columbia Association guidelines. The income-qualified application and the required documents must accompany the registration form and required fees. For information about the reduced rate program, download the income-qualified application. Purchase of Care through the Maryland Department of Social Services is also accepted.
  • Requirements to Administer Medication:  Any medication that may need to be administered during the before or after care program must be accompanied by a Medication Order Form that has been signed by a physician. This includes rescue inhalers and Epi-pens. Please check the forms section above to download the form.

If your child has a life threatening health condition that requires an epi-pen or rescue inhaler we must have those items in our program. We will not be able to access those items in the school’s health room. If we do not have them your child cannot attend our program.

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