Policies and Procedures

Financial Information

Past due accounts with any Columbia Association facility or program must be paid in full prior to acceptance of camp registrations. Payments can be made to the camp balance at any time prior to May 19. Please put the camper ID number on all payments.

Tax Information

The tax identification number is 52-082-3992.

Fee Information

Registration Processing Fee: $50 per child.

Non-refundable, one-time, seasonal, per child administrative fee. Registration fees are not subject to reduced rate.

Late Payment Fee

Camp balances must be paid in full by May 19, or a $25 late fee will be assessed on all past due accounts at the end of each month. If full payment is not received, or you do not make satisfactory payment arrangements, camp registration will be cancelled and legal action may be commenced against you to collect the delinquent fees, plus interest, attorney’s fees and costs. Late payment fees are not subject to reduced rate.

Late Pickup Fee

$20 (1-15 minutes)
$40 (16-30 minutes)
$120 (31-45 minutes)
$160 (46-60 minutes)

Late pickup fees will be assessed for picking up children after 4pm for full-day camps and 6pm for extended care. If a child is not picked up from the center within 30 minutes of closing, the late fees will be doubled and the appropriate child welfare authorities may be contacted. Exceptions are not made for traffic or weather. Late pickup fees are assessed per child. Late pickup fees are not subject to reduced rate.

Return Check Fee: $40

Withdrawal, Change and Refund Information

Cancellations and changes require written notification to the camp administrative office. The $50 registration fee is non-refundable. The camp office will not accept phone cancellations for camps or extended care programs. Failure to participate in the program or to make payments does not constitute a withdrawal from the camps or extended care program, nor does it release the financial obligation. Staffing is based upon camp enrollment.

Refund Policy

Refunds are granted as follows:

Early Withdrawals before May 19

Prior to May 19, tuition refunds are granted for voluntary withdrawal from camp (less $50 registration fee). All requests must be submitted in writing.

After May 19

Beginning May 22, registrations that include full payment will be accepted for camps that have space available. Personal checks will not be accepted as a form of payment after May 19. All payments after May 19 must be made by credit or debit card, money order or cash only. Registration confirmations and bills (prior to May 19) will be mailed within two weeks of receipt in the camp administrative office to the address provided on the registration form only. Review the information carefully and notify the camp office 410-715-3165 or Camps@ColumbiaAssociation.org of any errors.

On or after May 22 Refunds are granted only if the camper is injured, moves out of Howard County or is required to attend mandatory summer school, causing them to miss camp. Written refund requests with supporting documentation (doctor’s note, notification of mandatory summer school or change of address form stamped by the post office) must be received in the Camps Office within one week of the injury, notification of move or summer school requirement. There are no refunds for weather, missed days due to personal scheduling conflicts or camper sick days. If CA disenrolls a camper for disciplinary reasons, no refund will be granted. Send all refund requests to: Columbia Association Camps, 6310 Hillside Court, Suite 100, Columbia, MD 21046-3410. Attention: Shelley Wilson.